Admin & Logistics Assistant

Job Summary

The Admin & Logistics Assistant provides administrative and operational support to ensure the smooth day-to-day running of the office and field operations. The role includes handling administrative tasks, managing inventory and equipment records, coordinating logistics, and assisting the Operations Manager and Administration team.

Key Responsibilities

• Answer and direct incoming phone calls and respond to general enquiries professionally.
• Perform general administrative duties, including filing, data entry, document preparation, and record keeping.
• Monitor and maintain stock inventory of office supplies, surveying equipment, and consumables.
• Conduct regular checks and maintain inventory records of surveying equipment and tools.
• Prepare stock issue and return records and ensure inventory is accurately updated.
• Coordinate the collection, delivery, and movement of surveying equipment between the office and project sites.
• Support the Operations Manager in coordinating daily field operations and project logistics.
• Assist in scheduling field crews, equipment allocation, and transportation arrangements.
• Prepare reports, purchase requests, delivery orders, and other administrative documents as required.
• Liaise with suppliers, contractors, and internal departments regarding administrative and logistics matters.
• Ensure office and equipment records are maintained accurately and confidentially.
• Perform other administrative and operational duties assigned by Management.