Admin and Programme Executive

Epworth Community Services is a Social Service Agency (SSA) that helps at-risk children and youths from needy and disadvantaged families. We want to create a better world for them so that they can develop their potential. Our work focuses on promoting the mental well-being of children and youths by building strong families and imparting skills for resilient living.

We are a registered charity, a full member of the National Council of Social Service (NCSS) and an Institution of a Public Character (IPC).

In Epworth, the diversity of our services provides many opportunities to match your professional and personal aspiration in the social service sector. We believe that people are our greatest asset and every individual has talent and ability that can be developed to their fullest potential.

Job Purpose
The Admin and Programme Executive provides comprehensive administrative, operational, and programme support to ensure the smooth running of a Therapeutic Group Home. Key duties for this position involve both facilities management and volunteer management within the Home. This position reports directly to the Head of Home.

Job Responsibilities

• Provide comprehensive administrative support to ensure smooth daily operations of the Home
• Maintain and update documentation in compliance with licensing, audit, and regulatory requirements which includes Halal-certified kitchen certification standards
• Prepare meeting minutes, monthly statistics, staff duty rosters, payroll-related reports, and other administrative records
• Liaise with Finance and HR departments to ensure timely submission and accuracy of administrative documentation
• Manage petty cash, reimbursements, and documentation for monetary and in-kind donations
• Coordinate staff training administration, including tracking training records and registering staff for mandatory and professional development programmes in accordance with training roadmaps and funding requirements
• Provide support on volunteer management by overseeing recruitment, onboarding, and coordination, while collaborating with internal departments to integrate volunteer support into organisational programmes and initiatives
• Plan and co-plan internal programmes with residential care workers and social workers
• Liaise with and follow up on matters with vendors, contractors, service providers, authorities, and other stakeholders, ensuring proper documentation and submissions
• Undertake facility management duties including security systems, making sure the Home is clean and properly maintained, meeting government regulations and standards
• Perform any other ad-hoc duties as assigned

Job Requirements

• Minimum Polytechnic Diploma in Business Administration or equivalent
• At least 3 years working experience, preferably in social service sector or residential home setting
• Good organisational skills, able to multi-task and meticulous in administrative work
• Possesses drive, initiative, and problem-solving skills
• Ability to develop effective working relationships with internal and external stakeholders to deliver results through collaboration, partnerships, and services
• Team player, resourceful, innovative, and able to adapt in a fast-changing environment.
• Good communication and report-writing skills.
• ACTA / ACLP certification would be highly advantageous

Other Information

• Location of workplace: Sembawang
• 5 days’ work week (no shift work required)
• Attractive annual remuneration comprising of fixed and variable bonuses