Admin Assistant

(A) Reception:

- To provide customer service at the schools General Office

reception counter. This includes handling queries and requests

from the public, staff and students.

- Personnel must be able to handle all incoming telephone calls

(including redirecting the calls to the correct personnel or take

down messages where necessary).

- To make telephone calls to parents / students / customers /

suppliers as directed by the school.

- To follow the schools standard operating procedures (SOPs)

closely (e.g. school safety and security SOPs and SOPs in

handling late reporting students, injured/sick students, etc).

- To keep the reception area neat and tidy at all times.

- To be able to multi-task effectively, especially during peak hours:

school arrival time, recess and school dismissal time.

(B) Administrative Support

- To provide admin. support in areas of data collation, data-entry,

operate office quipment and relevant online systems.

- Set up and prepare rooms for meetings (e.g. prepare hot water

and beverages).

- To follow the schools SOPs and provide administrative support

together with the School Admin. Team.

- Play a role in the school emergency exercises and other

administrative/operational areas, which may be required from time

to time.

Requirement:

• Preferably have at least 3 years relevant experience in providing
  frontline service as receptionist.
• Preferably have experience working in a local mainstream school
  environment in providing service at reception counter.
• Bilingual with proficiency in written and spoken English
  PC literate.
• People-oriented and have good interpersonal skills.
• Able to multi-task and be composed under pressure.

Duration/ Working hours:

12 months contract (Option to extend another year) 1 Dec 2025 to 30 Nov 2026

Mondays, Tuesdays, Thursdays and Fridays: 7:00am to 4:00pm,
inclusive of 45min lunch break
Wednesdays: 7:00am 3:30pm, inclusive of 45min lunch break.
Service is not required on Saturdays, Sundays and gazetted public
holidays.

** We regret to inform only shortlisted candidates will be notified.