Admin Assistant (IT Systems) - Urgent Hiring

*Candidates are to be comfortable with office moving to Kim Chuan in 2024.

Responsibilities:

• Support the HOD and Managers in the department with Administrative tasks and Document management.
  • Manage appointments, events and calendars.
  • Manage and process documents and communications with internal and external stakeholders.
  • Work with HOD and Managers to craft, maintain and edit documents for the IT and Tech departments.
  • Work with HOD and Managers to craft and manage presentations, analyse IT and Tech statistics and create reports.
  • Assist with reviewing and preparing documents and presentations.
  • Assist with meeting minutes and note taking for in-person and online meetings.
  • Collection, entry and dissemination of information.
• Support HOD and Managers in events and tasks on-site and remotely.
• Work with the teams on project schedules, tasks and deadline management.
• Support the IT department to provide L1 IT support for end-users.

Requirements:

• Minimum 2 years of relevant (admin, business analyst, project executive) experience.
• Minimum Diploma in related discipline.
• A team player with good interpersonal and communication skills.
• Able to work independently.
• Comfortable with boarding vessels within Singapore waters (safety training will be provided).
• Knowledge of office management systems and procedures
• MS Office and English (written and spoken) proficiency
• Google, research and information finding proficiency