Admin Assistant - Opportunity to Make a Difference

Job Overview: As an Admin Assistant, you will play a crucial role in ensuring the smooth and efficient operation of the office environment. This position involves administrative tasks, requiring a detail-oriented and organized individual. The ideal candidate will be proficient in office management, and be adept at handling a variety of tasks to support the overall functioning of the business.

Key Responsibilities:

• Manage and organize office operations to ensure a tidy and efficient work environment
• Manage 3rd party cleaning vendor and ensure cleaning service carried out according to office checklist 
• Handle phone calls, emails, and correspondence, redirecting them to the appropriate individuals when necessary.
• Coordinate and schedule meetings, appointments, and travel arrangements for team members.
• Receptionist duties such as seeing guests to the respective meeting rooms and informing team members of the arrival of guests.
• Maintain office supplies inventory and place orders as needed.
• Assist in the onboarding process for new employees.
• Organize and maintain accurate records, both physical and electronic.
• Manage filing systems, ensuring documents are appropriately categorized and easily retrievable.
• Input, update, and manage data in the database.
• Handle basic bookkeeping tasks, such as data entry for supplier invoices and maintaining financial records.
• Collaborate with the finance team to manage accounts payable and store inventory stock count.
• Perform any other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least a Diploma in business administration or other related field
• Minimum 1-2 years of relevant working experience
• Proven experience in office administration.
• Proficient in Microsoft (excel, word, outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented with a high level of accuracy in work.

Interested applicants, please send in a resume indicating your current and expected salary.

We regret that only shortlisted candidates will be notified.