Admin (Construction) - Urgent Hiring

About Us 

DFI Retail Group (“Group”) is a leading pan-Asian retailer. At 30th June 2021, the Group and its associates and joint ventures operated over 10,000 outlets and employed some 230,000 team members. The Group had total annual sales in 2020 exceeding US$28 billion. The Group provides quality and value to Asian consumers by offering leading brands, a compelling retail experience and great service; all delivered through a strong store network supported by efficient supply chains. The Group (including associates and joint ventures) operates under a number of well-known brands across food, health and beauty, home furnishings, restaurants and other retailing. 

DFI Retail Group is a member of the Jardine Matheson Group. 

The Role
• To understand Capex IO number & input IO budget in SA
• Issue Capex/ Opex purchase orders (PO) to vendors based on Capex/ Opex approved figures (new/ refit/ closed)
• Request asset numbers from FA Team and to request IO budget release in SAP
• Generate PO to vendors
• Obtain SAP approval to release PO, vendors will received PO once it is released in SAP
• Ensure PO are GR promptly upon work completion, invoices (including supporting documents e.g. DO etc) verified before submitting to finance and creation of new vendors in SAP
• Maintain up-to-date Capex/Opex approved figures/ IO/ PO/GR/ invoices submitted to Finance
• Ensure SFA licence for new stores are obtained
• Work with the team to ensure application and termination of closed store utility, authority licenses (signage, TOL&SFA) are done including emailing authoritites with endorsed termination forms and via authorities’ business portal (SFA/ BCA)
• Work with team for deposit via DFM for new/refit store (reno/electricity, if required by landlord) and accruals of Opex (monthly), IO/Capex (year-end) to Finance
• Any other ad-hoc tasks as necessary

About You

• At least 1 year of admin experience in a fast paced environment, prior experience with construction related documents/ terms is a plus
• Excellent Microsoft Office skills (e.g. Excel, Word, etc)
• Ability to work independently as well as in team setting

Work location: Tampines