Admin Executive

We are looking for a detail-oriented and organised Admin Executive to support the daily administrative and operational functions of our beauty & aesthetics clinic. This role plays a key part in ensuring smooth appointment coordination, accurate treatment records, and proper inventory management.

Our clinic provides professional beauty and aesthetic treatments in a fast-paced, client-focused environment. You will work closely with therapists, consultants, and management to ensure efficient day-to-day operations and a seamless client experience.

Key Responsibilities

• Manage daily appointment bookings and scheduling for treatments and consultations

• Coordinate with therapists and consultants to confirm treatment timings, room availability, and special requirements

• Track and update treatment usage, packages, and client records accurately

• Monitor and check inventory stock levels for treatment products, consumables, and supplies

• Record stock usage and support replenishment planning to avoid shortages

• Prepare and maintain administrative documents, treatment forms, and internal records

• Handle general administrative duties such as data entry, filing, and invoice support

• Serve as a point of contact for client enquiries via phone, WhatsApp, or email

• Support ad-hoc operational and administrative tasks as required

Requirements

• Entry-level candidates are welcome to apply

• Prior administrative experience is an advantage but not mandatory

• Comfortable handling email and digital correspondence professionally

• Efficient and confident in using computers for administrative and tracking work

• Strong attention to detail, especially in records, inventory, and treatment usage

• Able to multitask and work well in a fast-paced clinic environment

• Proficient in MS Office; experience with clinic management systems is a plus

Salary & Work Arrangement

• Salary: $2,400

• Working Hours: Monday to Friday, 9:00am – 6:00pm
  
  This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

  e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.