Admin Executive

Key Responsibilities:

• Office & Facilities Coordination
• Supply Management: Monitoring and ordering office stationery, pantry supplies, and cleaning materials. Ensuring stock levels are adequate.
• Vendor Coordination: Liaising with vendors for maintenance
• Mail & Courier: Managing incoming/outgoing mail, courier bookings, and distribution of packages.
• Housekeeping: Ensuring the office environment is clean, tidy, and presentable for staff and visitors.
• Staff Orientation: Manage onboarding and staff exit procedure.
• Administrative & Clerical Support
• Data Entry & Filing: Maintaining both physical and digital filing systems.
• Document Preparation: Drafting, formatting, and proofreading letters, memos, reports, and presentations.
• Correspondence Management: Answering general phone calls, responding to emails, and forwarding messages to the appropriate person.
• Meeting Support: Booking meeting rooms, setting up AV equipment
• Oversee, coordinate, and supervise outsourced service providers to ensure compliance with service standards.
• Reception & Visitor Management
• Greeting Visitors: Welcoming clients, partners, and guests in a professional and friendly manner.
• Phone Switchboard: Operating the main phone line, directing calls, and taking messages.
• Visitor Logs: Maintaining a sign-in/out register for visitors and issuing visitor badges.
• Implement and monitor quality control measures to maintain high levels of cleanliness, safety, and operational efficiency.

Requirements

• Educational background in Administration and Facilities Management (FM) or related.
• Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of Zoom/Teams is essential.

We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843

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