Admin Executive (3 months contract)

The Job

• Conduct a systematic inventory and stocktake of physical documents, files, records, and archives.


• Review and identify document details, including:
  
  
  
  • Document title/name
  
  
  • Document type (e.g., drawings, contracts, agreements, reports, manuals, correspondence, certificates, etc.)
  
  
  • Year or date of issue
  
  
  • Department or owner (where applicable)
  
  
  • Physical storage location
  
  
  • Other relevant metadata as required
  
  


• Record inventory information accurately into spreadsheets or designated tracking systems.


• Organise and label files, boxes, and storage locations to facilitate retrieval and tracking.


• Verify document information and resolve discrepancies through cross-checking and consultation with relevant departments.


• Assist in categorizing documents for retention, archiving, digitisation, or disposal review.


• Maintain confidentiality and handle sensitive or proprietary information appropriately.


• Provide periodic progress updates and inventory status reports.


• Support other administrative tasks related to records management and office relocation activities as assigned.

The Requirements

• Minimum GCE 'O' Level, Diploma, or equivalent qualification.


• Strong attention to detail and accuracy.


• Good organizational and record-keeping skills.


• Proficient in Microsoft Excel and Microsoft Office applications.


• Ability to handle large volumes of documents systematically and efficiently.


• Able to work independently with minimal supervision.


• Good written and verbal communication skills.