Admin Executive (Community Mental Health Department)

Job Responsibilities:

• Ensure efficient and smooth day-to-day administrative and operational functions of the COMIT service.
• Manage referrals, enquiries, and service coordination through phone calls, emails, and internal communication platforms.
• Support the coordination of client-related administrative processes, including appointment scheduling, case assignment support, and maintenance of service records.
• Maintain accurate data entry, reporting templates, and administrative records in compliance with organisational and regulatory requirements.
• Prepare and consolidate statistics, reports, meeting minutes, and documentation for internal and external stakeholders.
• Coordinate onboarding and administrative support for staff, interns, and trainees.
• Liaise with community partners, vendors, and stakeholders to support service operations and programme activities.
• Support audits, workplace safety processes, emergency preparedness exercises, and compliance-related administrative requirements.
• Assist in procurement, finance-related administrative processes, and inventory management.
• Contribute to process improvements and ensure effective coordination across the team.

Requirements:

• Diploma holder with at least 3 years of relevant administrative or operations experience.
• Prior experience in healthcare, social service, community care, or mental health settings will be an advantage.
• Strong organisational, coordination, and multitasking abilities.
• Good communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Proficient in Microsoft Office applications (especially Excel, Word, Outlook, and Teams) and administrative IT systems.
• Comfortable handling data, reports, and detailed administrative processes with accuracy.
• Able to work independently, manage competing priorities, and exercise initiative in problem-solving.
• Meticulous, resourceful, and service-oriented with a positive professional attitude.
• Able to handle sensitive and confidential information appropriately.

Location: Teck Whye

If you are interested to join us, please apply via Fei Yue Career Portal https://careers.fycs.org/

For your privacy and security, kindly refrain from including your NRIC number in your application form or resume.