Admin Executive - Exciting Challenge

Job Duties

• Answer incoming phone calls, take detailed messages, and direct calls to the right people.
• Familiar with shipping matters/documents from forwarding agents
• Process and file Purchase Orders to ensure purchases are made on time and correctly & monitor ETA
• Manage Delivery Orders by tracking them the Goods Received Notes (GRN)
• Organize and keep track of Receiving Reports, shipping documents, and invoices – update in NAV system
• Print invoices from main suppliers.
• Fill out and submit order requisition forms weekly for approval.
• Assist to provide documentation for GST permit declarations.
• Keep precise records and documentation for auditing (scan documents)
• Help with other office tasks and special projects when needed.
• Buddy system on AR/invoicing 

Qualifications:

• Experience in administrative and procurement roles.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in using office software and relevant applications.
• Ability to prioritise tasks and work independently, with initative.
• Knowledge of procurement processes and documentation is a plus.