Admin Executive (Fostering and BFF)

COMPANY DESCRIPTION

The Salvation Army has been touching lives in Singapore since 1935 and we remain committed in serving the underprivileged in the community without discrimination. To us, every life is precious and we actively help those in need regardless of age, race or religion.

Throughout the years, we have established a comprehensive network of social services to meet a wide range of needs in our community. Our diverse programmes reach out to children who need care and protection, families in material need, ailing aged requiring quality nursing care and other needy segments in our society.

Our spiritual ministry also reaches out to the people in the community to provide counsel to those in need. We are there to help guide those in need towards finding their identity and purpose in life.

RESPONSIBILITIES

ACCOUNTABILITY :

Reporting to: Manager for Fostering under the direction of Executive Director (CYG).

JOB SUMMARY:

As a key member of the Gracehaven Fostering and BFF team, you are expected to provide administrative support to the team and ensure processes are followed and well documented.

MAIN DUTIES & RESPONSIBILITIES :

1. Administrative Support
   • Responsible for monthly operational report to be submitted to MSF
   • Oversee payment log and Case Central checks
   • Keep track of muster list of active and inactive foster parents / kincarer and the relevant follow up
   • Explore and facilitate placements of foster children / kinship in foster/kinship families
   • Preparation and compilation of statistics and information required by MSF and other government agencies
   • Administrative support for new foster/kinship CYP referred to FA and BFF
   • Ensure that the administration processes and function of the FA are effectively and efficiently carried out to align with the direction and vision of the FA/BFF
   • Key support in muster audit preparation and finalisation
   • Support the FA and BFF in operations and finance matters
   • Answer general line and directing of calls to respective staff where necessary
   • Administrative support to FA and BFF team
   • Minute taking for meetings and disseminate decisions of meeting

1. Support for Foster parents
   • Maintain 24-hour hotline to support foster parents (On roster within fostering team)
   • Assist in supervision of access sessions between foster/kinship CYP and natural family where necessary
   • To support foster/kinship parent/child programme and appreciation efforts

1. Outreach Events and Volunteer Support
   • To support fostering/BFF team in planning and execution of outreach events aimed at recruiting new foster parents and volunteers
   • To support in volunteer database and administrative support to event

1. Others

• Assist in collation of any reports, statistics and documentation where necessary
• Undertake any other duties as and when required by the agency

• At least Diploma qualifications from any discipline
• At least 2 yearrs of work experience involving administrative support

Duty Hours

Please be informed that the total work hours is 44 hours per week.

Under normal circumstances the hours of duty will be as follows:

9.30am to 6.30pm - Monday to Friday (inclusive 1 hour lunch break)

It will be at the discretion of your Centre/Department in charge or his/her assigned representatives to determine whether you will be required to work any of the unutilised hours according to the operational needs of the Programme and within the legitimacy of the employment laws where applicable.

The program is a 24/7 community support service, hence flexibility in work arrangement is expected.

Work Location

The Salvation Army

Gracehaven's Children Home

Address: 3 Lorong Napiri Singapore 547528

By submitting this job application, I affirm that I have given to The Salvation Army true and complete information on this application. No requested information has been concealed.

I agree that The Salvation Army (TSA) may collect, use and disclose your personal data, as provided in this application form, or (if applicable) obtained by TSA as a result of your employment, for the following purposes in accordance with the Personal Data Protection Act 2012 and our data protection policy (available at our website at https://www.salvationarmy.org.sg/data-protection-policy/ ):

1. a) the processing of this employment application;
2. b) the administration of the employment with TSA; and
3. c) sharing of personal information to third party, including but not limited to government agencies, hospitals, vendor(s)/supplier (s), working in collaboration with TSA to support the employment.

If you are providing third party's personal data, you hereby declare that you have obtained consent from the named individual(s), for the collection, use and disclosure of his/her personal data by you to TSA, TSA business partners and other third-party service providers. I authorised the organisation to contact references provided for employment reference checks.

Please visit our website at https://www.salvationarmy.org.sg/data-protection-policy/ for further details on our data protection policy, including how you may access and correct your personal data or withdraw consent to the collection, use or disclosure of your personal data.

If any information I have provided is untrue, or if I have concealed material information, I understand that this will constitute cause for denial of employment or immediate dismissal.