Admin Executive Pantry/Office Supplies/General Admin Jurong Island, West

Our client is a Japanese MNC in the chemical industry and they are looking for an admin executive with 3 - 5 years of experience in general admin.

• Company transport is provided to and from Jurong East MRT.
• Mon - Thus, 8.30am - 5.15pm/Fri - 8.30am - 4.45pm
• AWS + VB + transport and meal allowance!!

Responsibilities

• Oversee comprehensive administrative duties, including but not limited to: Managing office supplies, pantry, and sanitary provisions, etc.
• Coordinating with external vendors such as security, cleaning, transport, and other service providers, supervising their duties, and renewing contracts as necessary
• Handling reception duties for office guests
• Budgeting and monitoring administrative expenses to ensure they remain within budget and processing payments promptly
• Renewing required government licenses for respective departments and individuals
• Managing Jurong Island Visitor Pass applications for HQ visitors, clients, or other guests
• Maintaining an efficient filing system for all office administrative documents
• Keeping a database of contacts and email lists updated
• Preparing Purchase Orders
• Issuing items to new staff, such as ID tags, lockers, uniforms, computers, and work desk arrangements
• Managing the company's Corppass account
• Providing support for company-related events and handling ad-hoc assignments/tasks as needed

Requirements

• Must possess at least a Diploma or an equivalent qualification
• Minimum 4 - 5 years of comprehensive Admin/General Affairs experience; supervisory experience is advantageous
• Proficiency in MS Office (Word & Excel)
• Able to communicate and build good relationship with both internal and external stakeholders 
• Able to work under pressure with the ability to prioritize tasks effectively
• Working experience in Manufacturing, especially Chemical manufacturing is advantageous
• Proficiency in Japanese to communicate with Japanese employees is advantageous

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to [email protected] or please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

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