Admin Executive/Senior Admin Executive - Urgent Position

Job Description

• Perform full spectrum of administrative tasks to the Director.
• Overseeing day-to-day office admin operations including handling emails, incoming phone calls, and clients' inquiries.
• Maintaining the documentation accurate and up-to-date records.
• Update the Admin policy and ensure effective communication within the Organization.
• Identifying and negotiating with vendors for office supplies and services.
• Coordinating and managing projects as assigned by Management.
• Managing facilities including office space, equipment, and supplies.
• Registering Bio-Metrics facial scanner for all new employees including onboarding and exit process.
• Handling administrative aspects of HR such as attendance records.
• Responsible for verifying E-timesheet / E-Leave for Drivers and updating the system accurately weekly.
• Monitoring and assisting with Finance in recording expenses.
• Provide administration support to all the departments, and set up the meeting room as per employee’s request if required.
• Assist in scheduling and coordinating meetings and appointments.
• Arrange and make travel and hotel accommodation arrangements.
• Leading event planning, communicating to stakeholders and keeping to deadlines & budgets.
• Responsible for overseeing event operations, co-ordinate event requirements with various partners, and attending to stakeholders' queries.
• Organizing, conceptualizing, and executing all event details such as decoration, catering, entertainment, transportation, location, invitee list, special guests, equipment, and promotional material.
• Other ad-hoc duties assigned by the immediate superior / Management