Administration and Business Support Executive

About Us

CardioScan is a global leader in cardiac diagnostics, delivering accurate, timely heart health insights through innovative technology, cloud-based software, and expert analysis. We support healthcare professionals across 11 countries, process over 850,000+ cardiac tests annually, and continue to grow rapidly as demand for high-quality diagnostics increases.  This is an exciting time to join a business that is scaling, investing in its people, and expanding its global footprint.

The Opportunity

The Administration & Business Operations Executive will provide essential administrative and operational support to the Singapore team. This role plays a key part in ensuring day-to-day business functions run smoothly through effective coordination, communication, and resource management.  Operating with a high degree of autonomy, the ideal candidate will be confident making front-line decisions and identifying opportunities for process improvement to enhance service quality, ensure the timely delivery of goods, and provide exceptional customer support.

Please note: This position requires applicants to hold Singapore citizenship or permanent residency (no Employment Pass or S Pass sponsorship available).

Responsibilities

Administrative & Operational Support

• Manage calendars, meeting arrangements, and events for team members.


• Prepare and maintain business documents, sales reports, and presentations.


• Support general office operations and assist with implementing internal processes and procedures.

Coordination & Communication

• Act as the key liaison between the sales team, internal departments, external vendors, and customers.


• Serve as the primary point of contact for customer enquiries and troubleshooting across various communication channels.


• Monitor and manage open support tickets to ensure prompt resolution and maintain high customer satisfaction.


• Coordinate with external logistics providers to ensure orders are processed and fulfilled on time.

Data & Resource Management

• Maintain databases, records, and filing systems with a high level of accuracy.


• Track budgets, expenses, and procurement-related documentation.

About you

• Minimum 2 years’ experience in an administrative, coordination, or operations support role.


• Apply a people-first approach in all interactions with colleagues, clients, and stakeholders.


• Strong relationship management skills, with the ability to communicate effectively across multiple departments and stakeholders.


• Excellent self-management and organisational skills, with the ability to prioritise tasks and manage competing deadlines.


• Demonstrated critical thinking and problem-solving ability, with a logical and thoughtful approach to new challenges.


• Positive, professional, and thoughtful approach when working with internal and external stakeholders.


• Ability to work independently, showing initiative and a proactive mindset.


• Adaptable and flexible, with the ability to manage changing priorities in a fast-paced environment.


• Strong team collaboration skills, with the ability to coordinate people and contribute to a cohesive team environment.


• High energy, enthusiastic, and approachable, with a strong customer-service mindset.


• Actively contribute to and promote a collaborative and supportive workplace culture.


• Operate in alignment with CardioScan’s core values and expected behaviours.
  
  

CardioScan benefits

• Development of both your technical and soft skills


• Global EAP (Employee Assistance Program) support


• Birthday Leave


• Allowances for Travel and Phone


• Team events and employee awards – we celebrate the wins!

Why Work with us?

Hearts are at the core of everything we do. Working with us provides an opportunity to be part of a fantastic team, in a supportive working environment, exposure to exciting emerging technologies. and focus on learning and development. It’s an exciting time to join our business and as it grows, so do the opportunities for personal and professional growth.

Our people are our priority, and we strive to create a workplace where people are respected, valued, and rewarded for their contributions. We focus on outcomes.  CardioScan is an equal opportunity employer committed to attracting and retaining diversity in our workforce.