Administration cum Coordinator

Job Description
1. Prepare quotations; support tender submissions
2. Prepare subcontracts to affiliated entities and external partners (e.g. freelancers)
3. Release confirmed orders in SAP for invoicing; follow up on billing status
4. Provide documentation support for projects, including monthly reports and project files
5. Maintain the man-day utilization list and inspection notification list
6. Coordinate inspection scheduling and logistics with clients and inspectors
7. Keep the project tracking list updated and flag delays or bottlenecks to the Manager
8. Support the products team on ComPASS-related matters
9. Maintain client and prospect contact lists; ensure CRM records are current
10. Prepare BD materials: capability presentations, company credentials packages, and compliance documents for tenders
11. Monitor relevant tender platforms and regulatory announcements, circulate opportunities to the BD team
12. Support client visits: scheduling, meeting logistics, and post-visit follow-up tracking
13. Coordinate seminars, exhibitions, and customer events (internal and external)
14. Handle general administrative duties, including call handling and correspondence delegation
15. Take meeting minutes and track action items to closure
16. Report to the Manager on ad-hoc issues and provide periodic status updates
17. Perform other tasks as assigned by the supervisor

Qualification and Requirement
1. Minimum Diploma in any discipline
2. Language(s): English or Mandarin as an added advantage
3. 1- 3 years of working experience in technical support / administration / sales related work.