Administration officer / Project Manager - Investment Banking

Job Title: Associate / Assistant Vice President

Location: Singapore

Role Overview

We are looking for an experienced and proactive professional to support the Legal Department in managing the administrative, operational, and project management activities. This role is ideal for someone with strong organizational and coordination skills who thrives in a fast-growing and evolving environment.

The position is not a legal or purely administrative support role; instead, it combines elements of business management, project execution, and operational oversight. The successful candidate should be self-driven, flexible, and capable of managing multiple stakeholders across the organization.

Key Responsibilities

• Provide direct support to senior legal stakeholders on administrative and operational matters across the team.
• Manage and coordinate cross-functional projects and initiatives to ensure timely delivery.
• Develop and implement processes to improve workflow efficiency and team coordination.
• Act as a liaison between departments, ensuring clear communication and alignment on priorities.
• Support budgeting, cost tracking, and other management reporting processes.
• Handle regular administrative oversight without reliance on personal assistant (PA) support.
• Coordinate with corporate, operations, and other support functions on behalf of the CAO.
• Maintain documentation, project timelines, and stakeholder updates.

Requirements

• 5–7 years of relevant experience in administration, business management, project management, or team operations (ideally within financial institutions, banks, or professional services firms).
• Strong organizational, project management, and communication skills.
• Proven ability to work independently in a fast-paced, evolving environment.
• Comfortable navigating unstructured situations and building processes from the ground up.
• Experience working with legal, compliance, or operations teams is a plus but not required.
• Based in Singapore and familiar with coordinating across regional teams.