Administrative Assistant

Responsibilities

• Deliver end‑to‑end administrative assistance to senior leaders and designated teams.
• Independently manage complex calendars, assessing priorities and making informed decisions on meeting scheduling and rescheduling based on urgency and business needs.
• Coordinate meetings involving internal colleagues and external parties, including arranging meeting spaces, access passes, and required technology.
• Prepare, gather, and circulate meeting materials; record and distribute meeting notes and follow‑up actions when required.
• Organize detailed travel arrangements, including transport and accommodations, while balancing cost considerations, timing, and individual preferences.
• Prepare and submit expense claims accurately and promptly, monitoring reimbursement status as needed.
• Answer and screen telephone calls, recording clear and accurate messages.
• Act as the primary point of contact for the team or department.

Skills & Qualifications

• 1-3 years of admin/support experience. Preferably in the financial services space.
• Demonstrated ability to exercise sound judgment when handling complex or sensitive situations.
• Highly organized, with proven ability to prioritize workload and meet deadlines consistently.
• Service‑oriented approach with strong interpersonal skills and professionalism.
• Proficient in Microsoft Office and relevant business systems.