ADMINISTRATIVE ASSISTANT

Construction company engaged in various construction and engineering projects in Singapore. We are seeking a responsible and organized Administrative & Operations Coordinator to support office administration, payroll processing, worker management, dormitory coordination, and project-related documentation.

Key Responsibilities

Administrative & Documentation Duties

• Prepare, organize, and maintain company records, project documents, permits, and administrative files.

• Handle daily correspondence, including emails, letters, and communication with clients, suppliers, government agencies, and employees.

• Verify and process invoices, purchase orders, delivery orders, and supporting documents.

• Maintain accurate records of employees, subcontractors, suppliers, and project-related documentation.

• Assist in work pass administration, including monitoring pass validity, medical appointments, training records, and regulatory requirements.

• Ensure proper filing and compliance with company procedures and statutory requirements.

Payroll & Accounting Support

• Assist with payroll preparation and salary computation for employees.

• Verify attendance records, overtime claims, allowances, deductions, and salary payments.

• Maintain payroll records and ensure accurate salary processing.

• Prepare and verify accounting documents, invoices, receipts, and payment records.

• Assist in bookkeeping and reconciliation of records.

• Support administrative matters relating to tax and statutory record-keeping requirements.

• Liaise with external accountants, auditors, and relevant authorities when required.

Worker & Accommodation Coordination

• Coordinate employee accommodation arrangements, including check-in, check-out, room allocation, and transportation arrangements.

• Maintain records relating to employee accommodation and employment information.

• Assist employees with administrative matters relating to accommodation, training, medical appointments, and employment documentation.

• Communicate company policies, safety requirements, and operational instructions to employees.

• Monitor attendance records and report manpower-related matters to management.

• Coordinate deployment of employees to project sites according to operational requirements.

Site Support Coordination

• Manage inventory and distribution of Personal Protective Equipment (PPE), including safety helmets, safety shoes, reflective vests, gloves, and other required equipment.

• Maintain PPE issuance records and coordinate replenishment when required.

• Assist in ensuring compliance with workplace safety requirements and company procedures.

Operations Coordination

• Coordinate with project managers, supervisors, site personnel, and employees regarding daily operational matters.

• Arrange transportation and deployment schedules when necessary.

• Support manpower planning and workforce coordination.

• Perform other administrative and operational duties as assigned.

Requirements

• Diploma, Higher NITEC, NITEC, or equivalent qualification in Business Administration, Accounting, Human Resource Management, or related disciplines.

• Experience in administration, payroll, accounting support, construction administration, or operations coordination will be an advantage.

• Proficient in Microsoft Office applications (Word, Excel, Outlook).

• Familiarity with payroll processing and basic accounting principles.

• Knowledge of Singapore employment regulations, work pass administration, and construction industry practices will be an advantage.

• Strong organizational, documentation, and record-keeping skills.

• Good communication and interpersonal skills.

• Able to work independently and manage multiple responsibilities in a fast-paced environment.

• Meticulous, responsible, and able to maintain confidentiality of company and employee information.

Preferred Skills

• Experience in construction industry administration.

• Knowledge of payroll and accounting software.

• Experience in workforce administration and accommodation coordination.

• Experience liaising with government agencies such as MOM, IRAS, and other relevant authorities.

GOOD RECRUITMENT PTE. LTD
19C9781
67026282