C

Administrative Assistant

icon building Company : Cushman
icon briefcase Job Type : Full Time

Number of Applicants

 : 

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Job Description - Administrative Assistant

Job Title

Administrative Assistant

Job Description Summary

Provide day‑to‑day administrative support to the Facilities Manager / FM team

Job Description

  • Provide day‑to‑day administrative support to the Facilities Manager / FM team, including correspondence, filing, data entry, and document control
  • Compile basic reports on maintenance activities, vendor performance, costs, or KPIs for management review
  • Monitor and replenish office, custodial, and facilities-related supplies Maintain simple inventories for consumables, tools, or spare parts (where assigned). Maintain accurate and organized files and records. Assist in creation of new vendor’s profile.
  • Prepare purchase requisitions, purchase orders (POs), and service requests according to company procedures.
  • Track invoices, delivery orders, and service completion documents; reconcile with finance records
  • Prepare the monthly summary of Term Contractor Purchase Orders, obtain approval signature, and proceed with GRN processing in Workday.
  • Perform GRN processing in Workday for Ad hoc and Non billable POs upon receipt of service reports/delivery orders and confirmation of work completion. Monitor all unbilled Purchase Orders, provide justifications, and upload supporting documents to SharePoint on a monthly basis.
  • Update daily attendance records for the Core Team and submit the monthly attendance email to JTC on the first working day of each month.
  • Identify Star Rate works monthly, perform GRN validation, and support Finance requests for audit purposes
  • Confirmation of term contractor services and service fees Cancellation of Supplier invoice if services are not fulfilled.
  • Support audit, ISO, or client compliance documentation by organising records and evidence
  • Handle confidential information with discretion and ensure compliance with policies.
  • Prepare internal notices, service disruption advisories, and FM‑related communications
  • Cover admin duties for other sites when required
  • Any other work assigned by superior




 

 

 




INCO: “Cushman & Wakefield”
Original job Administrative Assistant posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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