ADMINISTRATIVE ASSISTANT

Document Control: Manage, file, and distribute construction documents such as drawings, method statements, and project correspondence.

Project Administration: Prepare project reports, maintain timesheets, track delivery orders, and process payment claims or invoices.

Communication Link: Serve as the primary point of contact between the site field office, head office, vendors, and subcontractors.

Safety & HR Coordination: Assist safety teams by tracking training records, maintaining worker attendance and manpower reports, and handling onboarding or leave records.

Duties & Responsibilities

● Prepare and issue invoices to clients based on approved quotes and completed work.

● Generate invoices to subcontractors and suppliers in line with project progress.

● Follow up on payments and keep track of due dates.

● Maintain accurate records of invoices, payments, and purchase orders.

● Handle emails, inquiries, and incoming calls as necessary.

● Manage and organise project-related documents.

● Assist in general administrative tasks such as filing, scanning, and office supply management.

● Assist the QS team with requesting and comparing quotes from subcontractors.

●Support general administrative duties related to accounts and project documentation.

● Perform other Ad-hoc administrative duties as assigned.

Qualifications

• Minimum of 5 years of experience in an administrative support role.
• Familiarity with contract management processes.
• Excellent organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Word, Excel.
• Must be willing to go to Lavender Office in Singapore once or twice a week