Administrative Assistant, SCIENCE PARK (10-month Contract)

• Assist with general administrative duties, location mainly based in NUS Enterprise@Singapore Science Park (Science Park 1), may be rotated to one of three BLOCK71 Singapore Centres within the Singapore Science Park 1, One-north (Ayer Rajah Crescent) or Kent Ridge Campus locations.
• Front (reception) desk duties, including handling incoming mails and deliveries, on-site (Seminar Room) pre-event set up and post-event duties.
• Assist in liaising and coordinating with facilities team and vendors for maintenance and sanitation services.
• Assist with procurement tasks such as ordering and restocking of stationery and pantry supplies.
• Liaise and coordinate with vendors and service providers to ensure requirements are fulfilled.
• Liaise with finance team to process monthly bills and invoices for the Centre and startups.
• Provide general administrative assistance to the team, including document and database management.
• Onboarding and orientation of new startups to ensure their smooth integration into the Centre.
• Provide general administrative assistance to the team, for program or events-related documentation, liaising, procurement, and finance processing.

This is an hourly-rated ($12/ hour) position. Primarily in-office, 9am-6pm (5.30pm on Fridays), Monday to Friday. Schedule can be further discussed.

• Minimum Polytechnic Diploma with at least 1-2 years of working experience in similar capacity
• Team player with good interpersonal and communication skills, and able to work independently
• Proactive individual with a positive work attitude
• Diligent, systematic, and organized
• Attentive to details
• Good knowledge in cost and quality control, resource planning and on-site operations
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Familiar with, or open to learning various Finance and Procurement systems and processes