APAC Program Specialist

P-1512

Mission: The Real Estate & Workplace Project Manager will manage Databricks' APAC Project Management scope, with full responsibility for Capital Expenditures across the region. You will help develop strategies, implement tactical solutions, and deliver clear reporting to support Databricks' continued growth across APAC. This is an exciting opportunity to lead the team’s largest projects and manage key 3rd-party relationships that will be the backbone of our regional expansion. This region has thousands of employees with plans to grow significantly over the coming years. You may be required to travel. This position reports directly to the International REW Leader.

The impact you will have

• Deliver best-in-class construction build-out projects at various scales simultaneously, creating functional, inspiring spaces that enhance the experience for employees, customers, and visitors.


• Oversee the full project mobilisation lifecycle — from construction through go-live — working closely with Workplace Operations, IT, Security, and F&B teams to ensure seamless handover, readiness, and activation of new spaces


• Build consensus among internal and external stakeholders to align on programming and project deliverables, ensuring projects are completed on time and within budget.


• Develop project scopes of work, resource plans, and execution frameworks, including managing RFPs and vendor selection.


• Track and report on key project metrics, including goals, budgets, change management, and schedules.


• Partner with support teams for internal events, training, food & beverage, security/safety, and IT/AV across all phases of delivery.


• Work cross-functionally with the Global REW team, supporting projects and programs within the scope of Workplace and Real Estate Operations.


• Lead project team meetings, documentation, and collaboration to drive accountability for governance, data integrity, and accuracy; identify risks, perform constructability reviews, develop mitigation plans, and drive actions to ensure successful outcomes.


• Collaborate with internal stakeholders (EA’s, team leaders) and partner teams (HR, IT, Finance, and Property Management) as well as external vendors to ensure the highest quality of project delivery and risk management.


• Develop, improve, and document consistent operational processes and best practices for maintenance programs (janitorial, patch & paint, safety equipment, etc.).


• Optimise and document operational processes for office build-out standards with IT/AV and Security/Safety teams across both OpEx and CapEx initiatives.

What we look for

• 8+ years Project Management experience with full responsibility for budget, schedule, procurement, quality and risk during planning, design, construction, closeout and post occupancy phases


• Good communication skills and comfortable with an executive audience 


• Proven organisational skills, managing multiple work streams and projects


• Customer-focused attitude - ensuring consistently high quality resolutions


• Experience working and managing projects within a distributed environment