Architectural Coordinator

COMPANY:

BUILD YOUR FUTURE WITH US

Every DPian Matters is the motto that reflects our core values. DP Architects actively supports the growth of our people through dedicated talent development programmes, clear career pathways and access to global opportunities. Our culture of continuous learning, collaboration and shared purpose develops skilled and engaged people deeply invested in the future of our built environment. Our practice is defined by the pursuit of design excellence, supported by research and innovation, and anchored in teamwork for the collective good. Together, we pursue better-than-sustainable outcomes to shape a regenerative future for our cities and communities.

JOB SUMMARY:

The Architectural Site Coordinator provides on-site inspection, documentation and coordination support to the project team to ensure architectural works are completed to the approved design, specifications and quality standards. The role combines site-based quality verification, including room-by-room inspection and handover support, with accurate, real-time meeting documentation and project administration. The incumbent works closely with the Project Lead, architect, contractors, consultants and the Employer's Representative to track issues, close out actions and keep project records timely and complete.

JOB RESPONSIBILITIES:

Site Inspection & Quality Verification

• Conduct routine inspections of architectural works on site, record observations and highlight non-conformances and defects against approved drawings, specifications and regulatory requirements.
• Carry out room-by-room inspections of completed areas, verifying against Approved Shop Drawings and Room Book drawings to support handover completion.
• Verify measurements, installation details, finishes and workmanship against project specifications, ensuring completed works are in good condition and free from defects.
• Review shop drawings, material submissions, mock-ups and method statements for compliance with design intent, and escalate concerns to the Project Lead.
• Monitor progress of architectural works against the project schedule and quality standards, and follow up on corrective actions until closure.
• Support the implementation of safety, regulatory and quality assurance procedures on site.

Meetings, Documentation & Reporting

• Attend project meetings with the Project Lead and record discussions live, projecting the minutes on screen at the end of each meeting for acceptance, then issue the final record for distribution immediately thereafter.
• Transcribe discussions accurately into clear, well-composed meeting minutes, and track outstanding actions to closure.
• Prepare daily site reports, inspection records, defect lists and documentation required by authorities, consultants and the client's representative.
• Prepare and maintain project documents, reports and trackers, including registers, drawing logs and submission records.
• Assist site teams with documentation for inspections, progress reviews and handover.

Coordination & Project Support

• Coordinate meetings and day-to-day communication with contractors, consultants and other project stakeholders.
• Assist the project team in resolving technical issues on site and coordinating with other trades, proposing corrective measures where required.
• Support tender processes and general project administration as assigned.

JOB REQUIREMENTS:

• Diploma in Architecture, Architectural Technology, Building, Project Management or a related field.
• 2–5 years of experience in architectural site supervision, project coordination or project support within the built environment sector.
• Strong ability to read and interpret construction drawings, shop drawings, Room Book drawings and specifications, with a keen eye for detail.
• Good knowledge of construction detailing, materials, architectural finishes and Singapore authority requirements (e.g. BCA).
• Excellent command of written and spoken English, with the ability to take accurate live minutes and produce well-composed meeting records.
• Good communication, documentation and coordination skills, with the ability to identify site issues proactively and ensure timely corrective action.
• Proficiency in MS Office; familiarity with drawing viewers or BIM tools (e.g. Revit) is an advantage.
• Prior experience supporting handover inspections or defects management.