Assistant Company Secretary

Company

Puma Energy is a fresh and dynamic energy business supplying affordable, high quality oil products to frontier markets. Using a simple and consistently effective business model, Puma fuels frontier growth in over 40 countries across five continents. Thanks to our integrated midstream and downstream operations we can ensure the seamless storage and delivery of high quality oil products to business and retail customers – safely, reliably and at a fair price.

Department

Company Secretarial

The department supports all business areas and provides company secretarial, legal and corporate administration services, including the incorporation and upkeep of new legal entities and the creation and maintenance of the company secretarial records and registers for all group companies.

Main Purpose

The successful applicant will work alongside the Regional Company Secretary, responsible for all aspects of company secretarial and associated matters for group companies in Asia Pacific, specifically focussed on Singapore. This role is for someone keen to take on a varied and interesting role within a fast moving and dynamic team – this is not a traditional company secretarial role. The role requires an individual who can take responsibility for a wide portfolio of companies in multiple jurisdictions and ad hoc duties. The core duties are, i) the management of the corporate legal administration and compliance for those companies, including the drafting and reviewing of legal documents (such as board/shareholder resolutions, intragroup agreements) and ii) various group projects and ad hoc requests. It is important to note that the role requires a hands-on approach and a willingness to deal with regular day-to-day administration tasks such as filing, managing signatures, correspondence, etc. In addition, the successful applicant will form part of a team (based in a number of locations) who collectively perform the same role for all group companies worldwide.

Knowledge, Skills and Abilities

• Experience with Singapore corporate secretarial practice and relevant company law principles, as well as associated compliance requirements is essential. 
• Experience working with other legal jurisdictions, especially in the region, is highly desirable but not essential.
• Minimum 5 – 8 years of relevant work experience.

Knowledge, Skills and Abilities

• Experience with Singapore corporate secretarial practice and relevant company law principles, as well as associated compliance requirements is essential. 
• Experience working with other legal jurisdictions, especially in the region, is highly desirable but not essential.
• Minimum 5 – 8 years of relevant work experience.
• Relevant academic background; law degree and/or professional qualification (eg. ICSA) preferred.
• Demonstrable ability and willingness to work in a fast-paced commercial environment, often dealing with senior management and colleagues based worldwide.
• Ability to work independently and comfortable with managing a busy workload of changing priorities.
• A practical, ‘can do’ attitude and ability to produce quick solutions is essential.
• A ‘hands-on’ approach towards management of day-to-day tasks.
• Fluent English is essential; other languages desirable but not essential.
• Familiarity with: standard MS Office computer software, Computershare, GEMS or other company secretarial software, and ACRA Bizfile lodgements.
• Excellent oral and written communication skills.
• Energetic, dynamic and enthusiastic personality.
• Meticulous, organized, and able to manage multiple priorities under tight timelines.

KEY RESPONSIBILITIES:

• Ownership of the administration and management of all corporate secretarial and compliance matters for a portfolio of over 25 companies registered in Singapore.

  Responsibilities will include:

• Drafting, coordinating and managing the timely and accurate execution of legal and corporate documents – resolutions, board minutes, powers of attorneys, bank facilities, share transfer, loan, guarantees and services agreements.
• Providing company legal administration services to, and overseeing document and record management and other administrative processes for, a portfolio of companies.
• Liaising with and supporting internal group functions (including legal, tax, finance, treasury) as well as external suppliers, professional advisors (audit and legal) and company agents.
• ACRA filing and notification for Singapore companies.
• Maintenance of statutory registers and minutes books.

Key Relationships          

• - Group Company Secretary & other Regional Company Secretaries

  - Directors and other colleagues based in Singapore

  - Colleagues in other offices worldwide

Reporting Structure 

• Directly to the Group Company Secretary based in Geneva, Switzerland and functionally to the Regional Company Secretary based in South Africa.