Assistant, Executive Assistant

Job Title:                     Executive Assistant

Corporate Title:           Assistant

Division:                      International Wealth Management

Location:                     Singapore

SFID:                            13126

Licensed Role:            No

Nomura Overview

Nomura is a global financial services group with an integrated network spanning over 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Wholesale (Global Markets and Investment Banking), and Investment Management. Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com.

Department Overview

Nomura's International Wealth Management department offers unparalleled financial services and solutions to high-net-worth individuals and families globally. Our dedicated team of experts provides personalized advice and tailored strategies to help clients achieve their financial goals and preserve their wealth. With a comprehensive range of investment products and a commitment to exceptional client service, we are proud to be a trusted partner in navigating the complexities of the global financial landscape.

Role Description

As the Executive Assistant, you will provide comprehensive administrative support to three Senior Managing Directors within the International Wealth Management division's COO/CAO area. This is a fixed-term contract position requiring exceptional multitasking abilities and strong attention to detail to support senior leadership and divisional operations.

Responsibilities

• Provide dedicated executive assistant services to three Senior Managing Directors


• Manage complex calendars, scheduling meetings, appointments, and conference calls across multiple time zones


• Coordinate comprehensive travel arrangements including flights, accommodations, ground transportation, and itineraries


• Process and submit travel and expense (T&E) reports in accordance with company policies

• Office Administration & Logistics: Serve as primary liaison with IT and Corporate Real Estate Services (CRES) for office-related matters


• Coordinate office logistics, space planning, and administrative requirements

• Onboarding & New Hire Administration: Facilitate comprehensive onboarding processes for new staff members


• Process Identity and Access Control (IAC) requests for system access


• Coordinate computer access setup including desktop, VDI, and RDP configurations


• Arrange hardware provisioning including laptops, CISCO phones, and other IT equipment

• Graduate & Internship Program Support: Provide administrative support for IWM Graduate and Internship programs


• Coordinate program logistics, scheduling, and participant communications


• Assist with program documentation and reporting requirements

• Additional Administrative Duties: Process and issue name cards for staff members


• Support new joiner orientation scheduling and coordination


• Maintain accurate records and filing systems


• Handle ad-hoc administrative projects as required

Requirements

• Minimum Degree in Business or Finance


• Minimum 3 years’ experience providing executive assistant support to C-suite or senior management level executives


• Minimum 2 years of experience working within financial services or wealth management environments with understanding of compliance and regulatory frameworks


• Demonstrated expertise in complex calendar management across multiple time zones and comprehensive travel coordination using professional booking systems

• Excellent communication skills, both written and verbal, with a keen attention to detail.


• Discretion and confidentiality when dealing with sensitive information.


• Ability to read financial statements is desirable, but not a must.


• Ability to work independently and collaboratively in a fast-paced environment.

Nomura Competencies

• Explore Insights & Vision: Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future. 

• Making Strategic Decisions: Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations. 


• Inspire Entrepreneurship in People: Inspire team members through effective communication of ideas and motivate them to actively enhance productivity. 


• Elevate Organizational Capability: Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.  


• Inclusion: Respect DEI, foster a culture of psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect). 

Diversity Statement

Nomura is committed to an employment policy of equal opportunities, and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation.

DISCLAIMER: This Job Description is for reference only, and whilst this is intended to be an accurate reflection of the current job, it is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. The management reserves the right to revise the job and may, at his or her discretion, assign or reassign duties and responsibilities to this job at any time.

Nomura is an Equal Opportunity Employer