Assistant Executive, Fixed Assets (1FSS)

The incumbent shall be part of the Finance Shared Services (FSS) team responsible for the following:

Job Responsibilities:

• Process fixed asset transactions relating to asset acquisition, depreciation and asset movement accurately and on a timely basis for the purpose of month-end and year-end closing.  Ensure compliance with Singapore Financial Reporting Standards (FRS) and PHI’s Finance policy & procedures.
• Prepare journal entries to account for deferred income and any adjustment entries deem necessary.
• Monitor and clear outstanding transactions in Fixed Asset AUC / FA Clearing GL Accounts monthly. 
• Prepare monthly PPE/IA/ROU audit schedules:
- Asset Addition, Disposal, Lease Asset & Lead Schedules
- Deferred Income Reconciliation & Schedules
- Other schedules required by auditors during hard close / financial year end.
• Create fixed asset number in SAP Fixed Asset Register promptly and accurately to support procurement processing by MMD: 
• Vet Fixed Asset purchase requisitions. 
- Ensure asset number is only created in SAP when the purchase requisition meets the fixed asset capitalisation criteria.  
• Ensure timely and proper capitalisation of fixed asset acquired.
• Update asset transfers and disposal promptly and accurately into SAP Fixed Asset register.
• Generate and distribute fixed asset listing to institutions’ fixed asset custodians / Heads of Department (HOD). 
• Follow up to ensure that fixed asset custodian has completed the fixed asset sighting; any discrepancies found are reported to their Department Manager / HODs and approval given to 1FSS-FA to update their fixed asset register.
• Prepare and send FAV summary report to PHI’s CFO in accordance to the PHI’s policy. 
• Review all FAV returns and complete all follow-up actions and achieve closure on/before financial year-end, 31 Mar.
• File and photocopy documents as and when required. 
• Promote conducive work environment.
• Daily maintain clean desk & all confidential documents under lock & key.
• Handle all phone calls / email enquires with professionalism.
• Provide written responses to enquires or verbal response followed by email to confirm understanding. 
• Obtain customer feedback to identify areas for improvements. 
• Demonstrate good service attributes and team spirit to achieve win-win outcome. 
• Constantly look for ways to simplify works processes without compromising internal controls. 
• Perform ad-hoc duties assigned by immediate supervisor and/or Management.

Job Requirements:

1. Educational / Professional Qualifications:
• GCE ‘O’ level with 7 years’ experience in Accounts Payable/ Accounting; or
• GCE ‘A’ level with 5 years’ experience in Accounts Payable/ Accounting; or 
• Higher Nitec in Accounting or equivalent
• Diploma in accounting / Finance or equivalent (e.g. LCCI or CAT) preferably with1 – 3 years’ experience in Accounts Payable/ Accounting.
• Fresh graduate with ITE Work Study Diploma in Accounting.

1. Relevant Experience & Skills
• Experience in SAP preferred.
• Proficient in Microsoft Office.

1. Qualities
• High Integrity, meticulous, eye for detail, independent and proactive.
• Independent, results-oriented and resourceful.
• Customer service orientated.