Assistant Management Executive

RESPONSIBILITIES 

Candidates are expected to assist and support the Pilotage Services Department in the following: 

• To assist in arranging HOD’s meetings, overseas travel and claims as the HOD’s PA.
• To generate monthly department KPI results graphically for HOD.
• To prepare month-end revenue accrual, monthly sectors revenue/volume-yield/any required operation details reports and pilot utilization slide to Finance.
• To prepare and review daily/monthly/half-yearly Pilotage Operation Movement reports for accuracy and completeness of job data and ensure that all jobs are billed. 
• To assist with ad-hoc billing to customers. 
• To generate monthly and YTD pilotage service level reports.
• To endorse Purchase Orders for payment to suppliers.
• To submit certified and approved invoices to Finance for payment to suppliers.
• To verify telco invoices and recover costs from staff for any excessive usage (if any).
• To assist with all medical certificate submissions, claims, records and invoices. 
• To prepare YTD team-based KPI and other operations records. 
• To organise documents for the annual performance appraisal.  
• To undertake any other duties as assigned by the supervisor. 

REQUIREMENTS

• At least a Diploma in any discipline; 
• Minimum 2 years of experience in handling administrative matters;
• Experience in PeopleSoft will be an added advantage; 
• Proficiency in Microsoft Excel; 
• Detail-oriented and excellent interpersonal and communication skills; and 
• Good time and stress management.