Assistant Manager, Workplace Management

Position Overview:

The Assistant Manager of Workplace Management plays a critical role in ensuring the efficient operation and optimisation of workplace environment within the organisation. This position supports the Workplace Management team by overseeing day-to-day security and facilities operations, assisting with workplace planning, managing office services, and contributing to creating a productive and conducive workspace for all employees.

What You will Be Working On:

• Provide day-to-day support to employees, addressing concerns related to office security, facilities, supplies and resources
• Liaise with vendors and contractors for maintenance, repairs, and office services, ensuring timely and cost-effective service delivery
• Ensure compliance with safety regulations (fire, building, workplace health and safety), conduct regular safety audits, and assist with emergency preparedness planning, including participation in Business Continuity Plan (BCP) management to maintain a safe workplace
• Identify opportunities for process improvements to enhance operational efficiency and employee satisfaction
• Assist in implementing sustainability initiatives, including waste management, energy conservation, and eco-friendly office practices
• Collaborate with cross-functional teams to ensure projects are completed on time and within budget
• Assist with planning, designing, and organising office layouts, relocations, reconfigurations, facility upgrades and workplace projects, with on-site inspections
• Attend to urgent issues or special projects after office hours or on weekends when needed occasionally

What We are Looking for:

• Bachelor's degree in any discipline
• Minimum of 5 years of related work experience with 2 years in supervisory role
• Strong knowledge of office management, space planning, and procurement system
• Excellent organisational, time management, and multitasking skills
• Ability to manage multiple projects simultaneously with attention to detail
• Strong communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)