Assistant Purchasing Manager

Role Purpose

What You'll Do

Purchasing & Sourcing - 70% 

• Monitor daily purchasing activities; raise purchase orders (POs), monitor PO status, and follow up on supplier deliveries.


• Ensure timely replenishment to support production and customer demand.


• Source for new products, suppliers, and alternative vendors when required.


• Build and maintain good relationships with suppliers and vendors.


• Negotiate pricing, lead time, payment terms, and delivery schedules with suppliers.


• Review supplier performance in terms of price, quality, and delivery.


• Work closely with freight forwarders, logistics providers, and warehouse teams.


• Understand and manage landed cost computation, including freight, duties, and other import-related charges.


• Have good knowledge of Incoterms and international shipping arrangements.


• Support cost-saving initiatives across purchasing and logistics activities.

Planning & Inventory Control - 30%

• Support demand planning and purchasing planning activities.


• Prepare and maintain rolling demand forecast and purchasing plans.


• Monitor inventory levels to avoid overstock and stock shortage.


• Review slow-moving, excess, and aging inventory and work with commercial and warehouse teams to reduce aging inventory.


• Support inventory sharing across the region when there is excess stock.


• Monitor and report key supply chain KPIs such as inventory level, aging stock, supplier delivery, and cost savings.


• Support improvement of purchasing and planning SOPs and processes.


• Assist management with risk assessment and supply chain improvement activities.

People Profile

• Bachelor’s degree in Engineering, Supply Chain, Logistic or equivalent; Diploma also acceptable


• Minimum 5 years of experience in the role of purchasing, scheduling, forecasting and planning, have experience of handling JIT customer


• Experience in purchasing, sourcing, replenishment, or supply chain operations.


• Good knowledge of supplier management and purchasing processes.


• Familiar with inventory control, planning, and forecasting.


• Good understanding of landed cost and Incoterms.


• Familiar with import/export process, shipping, and freight forwarding.


• Good communication, negotiation, and problem-solving skills.


• Able to work independently and manage multiple tasks.


• Proficient in Microsoft Excel and ERP systems.


• Understanding of Singapore and Malaysia import/export procedures, freight forwarding, and customs requirements is an added advantage