Associate, Corporate Secretarial

Responsibilities

Corporate Secretarial Support (Primary focus)

• Prepare corporate secretarial documents (e.g. board resolutions, members’ resolutions, AGM documents, change of directors/shareholders, etc.)


• Assist in incorporation, striking off, and corporate changes


• Assist in maintaining statutory registers and records and ensure compliance with regulatory requirements


• Ensure proper filing and organisation of documents (electronic and physical, where applicable)


• Liaise with relevant parties (external and internal stakeholders) on corporate secretarial matters

Work Pass Administrative Support

• Prepare work pass application forms


• Assist in collating required documents for applications, renewals, cancellations, and issuance


• Update and maintain work pass trackers and status reports


• Ensure completeness and accuracy of submissions

Administrative & Operational Support

• Support internal coordination with Singapore team members


• Assist in ad-hoc administrative tasks as assigned

Requirements

• Minimum 1 year of relevant experience in corporate secretarial, HR/admin, or similar administrative role


• Basic understanding of corporate secretarial practices or work pass processes is an advantage


• Familiarity with Microsoft Office (Word, Excel, Outlook) and BizFile+


• Good written and verbal communication skills


• Detail-oriented with strong organisational skills


• Ability to follow instructions and work independently with minimal supervision