Bank Receptionist & Facility Management (12 months)

Job Description: 

• Manage mail, courier services, and distribution of letters/newspapers.
• Greet visitors and offer refreshments.
• Maintain cleanliness and organization of the reception and meeting areas.
• Monitor wine chiller inventory.
• Oversee staff onboarding and offboarding, including desk setups, name card printing, and announcements.
• Handle PDPA data collection for vendors, staff, and third parties.
• Submit monthly postage reports and ensure sufficient funds and supplies.
• Order stationery, printing materials, and pantry supplies bi-monthly.
• Coordinate printing needs for company documents.
• File and verify invoices and contracts for services.

Facility Management & Compliance:

• Manage daily operations, service requests, and liaise with building landlords/vendors for facility tasks.
• Coordinate with contractors/vendors for contract renewals, issue resolution, and facility maintenance.
• Ensure follow-up on contractors/vendors.
• Manage security access, including door cards, surveillance, and entry passes.
• Submit monthly security access reports.
• Ensure premises security with annual checks of extinguishers and hose reels.
• Update and align regulations with the SG Branch GA P&P & manual annually.

Office Administration:

• Oversee fixed assets, meeting room bookings, and reporting.
• Manage office keys, memo request serial numbers, and contract storage.
• Arrange and renew corporate car rentals and parking.
• Review and renew office insurance policies.
• Assist with staff equipment requirements and implement solutions.
• Manage colleague needs such as hotel bookings.
• Maintain staff listings and coordinate offsite document storage.
• Support annual orders for HQ and festive occasions.

Staff Welfare:

• Assist with organizing company events and staff welfare activities, including Dinner & Dance, team building, webinars, and ordering flowers for staff (e.g., for newborns or wreaths).

Job Requirement: 

• Minimum 2 years of relevant experience as a receptionist/office admin manager 
• Must have experience in reception/facility management co-ordination/office admin

Interested? Please contact via
Whatsapp: wa.me/6581579715
Telegram: @varicklee

We regret that only shortlisted candidates will be contacted

Varick Lee | R2197221
RecruitFirst Pte Ltd | EA. 13C6342