Bid and Proposal Executive (Contracts and Tenders)

Role Summary

Provide coordination and administrative support for tender and proposal submissions, assisting the Bid and Proposal team in delivering accurate, compliant, and timely bids.

Responsibilities

• Assist the Bid & Proposal Lead in coordinating and preparing tender and proposal submissions.

• Compile required documents including forms, CVs, project references, schedules, and other supporting materials.

• Review tender requirements and submission deadlines to ensure all components are prepared accurately and on time.

• Maintain and update tender trackers, schedules, document lists, and proposal registers.

• Gather information and inputs from internal teams (technical, design, finance, and administration) as instructed.

• Support formatting, proofreading, and consistency checks across all submission documents.

• Assist in preparing proposal templates, standard content, and basic marketing materials.

• Coordinate administrative tasks such as printing, binding, packaging, uploading, and electronic submissions.

• Organise tender files, maintain proposal folders, and update the proposal database.

• Support follow-up communications, clarification documents, and post-submission updates.

• Provide project administration support to the team as required.

Requirements

• Tertiary education in a related field.

• Minimum 2 years of experience in bid, proposal, tender support roles.

• Strong written communication skills with excellent attention to detail.

• Proficiency in MS Office applications, particularly Word, Excel, and PowerPoint.

• Well-organised, reliable, and able to manage multiple tasks and deadlines.

• Team-oriented, proactive, and willing to learn in a fast-paced environment.