Contract Executive - Hiring Urgently

Rotary Mechanical And Construction Company (Private) Limited

Come join the inaugural JSIT Precision Engineering Career Discovery Day on 19th April @ NYP!

Happening from 12pm-7pm at Nanyang Polytechnic, Blk A, NYP Lounge, Level 3

180 Ang Mo Kio Avenue 8 Singapore (569830)

Come explore a career in Precision Engineering and meet over 25 leading PE companies offering more than 200 job vacancies.

Whether you are seeking employment or awaiting graduation, this event promises to be both fruitful and exciting! 

*Registration is required at the door.

Only for Singaporeans.

Roles & Responsibilities

(A) MAIN CONTRACT

• To keep a record of all main contract signed copy for new and existing projects
• To prepare a lookout list for distribution to project team and to conduct a training to project team at start of every new project to highlight interim notice, eot process and its timeline of submission and all other necessary guidelines
• To attend to project team's request to prepare correspondences regarding a) extension of time (EOT) & claim b) notices c) contractual advise.
• To analyse company's position on every case and discuss w/ project team and/or management whenever necessary to finalise its strategy and approach
• To provide contractual advise and interpretation when required (SG/TREL/TRELI)
• To support all BUs in highlighting critical requirement and any deviation in compliance with terms & conditions from pre-contract stage to project close-out
• To assist all BU/Dept in highlighting any deviation in the terms and conditions of contract
• To provide support in all main contract matters (SG/TREL/TRELI)
• To assist contract exec in drafting correspondences (letters/notices/requests etc) whenever required
• Prepare a lesson learnt and submit report to management for distribution and discussion to project team on semi-annual basis
• Maintain a monitoring log for each request
• To archive relevant documents from each request into the shared drives upon closure of the request

(B) DISPUTE

• To study/investigate the dispute through discussions with internal parties, examination of project documents (i.e. letter by BU, client correspondences/letters, schedule and all relevant contract documents.)
• Give contractual advise and path-forward for dispute resolution or defend company from claims
• Draft letters and/or correspondences to protect the company's interest

(C) TENDER

• To summarize the key commercial and contractual terms & conditions including terms & conditions have bearing on cost, schedule, and/or liabilities by the organization.
• To study and review the tender documents (i.e. main contract, general terms & condition, annexes) and prepare a Lookout List to highlight any risk exposure
• To attend and respond to any tender contract clarification raise by client
• To review and evaluate the contract risk exposure
• Provide proposed actions on how to balance or protect the company's interest based on the contract obligations.
• To provide training and awareness
• Maintain a monitoring log for each request
• To archive relevant documents from each request into the shared drives upon closure of the request

(D) TRAINING & ORIENTATION

• To prepare training materials
• To conduct training for BU's on contract management (guideline / improvement)
• To oversee the orientation program of new staff(s) in the department

(E) ADMINISTRATIVE MANAGEMENT (DEPARTMENT)

• Procurement Outlook - Prepare and develop the yearly presentation
• Upkeep of IMS Forms / Procedures
• To facilitate the yearly e-Vendor Code of Conduct Exercise
• To facilitate the yearly Vendor Evaluation
• CAPEX processing for department

(F) ADMINISTRATIVE MANAGEMENT (MAIN CONTRACT)

• Develop Folder / Records Filing system for Project Contracts
• Tender Projects
• On-Going Projects
• Closed Projects
• Oversee the records keeping of Main Contracts documents
• Develop IMS procedures for Main Contracts Management
• Standardising the Main Contract Procedures (requests, drafting, advise, review)
• Develop the FAQ / Outline strategy or framework of proposed actions for the enquiry
• Craft and Develop a library of letter templates

REPORTS:

• Submit monthly contracts report at first week of the month.
• Maintain to-do list for daily activities and update via Whatsapp
• To upate NDA Register on a monthly basis and send update by email every 1st Thursday of the following month. Ensure time updated in Procurement Activity Calendar"