Contracts Manager (Tendering & Contracts, M&E)

ROLE SUMMARY

The Contracts Manager will lead DOSK’s tendering function and manage end-to-end contract and commercial matters for civil, utilities, and M&E-related projects. The role is responsible for driving compliant and competitive tender submissions, negotiating contract terms, administering main and subcontract agreements, managing variations/claims, and strengthening commercial governance across projects.

KEY RESPONSIBILITIES

A) Lead Tendering Team (Core)

• Lead and manage the tendering team to deliver timely, accurate, and competitive submissions (end-to-end).

• Review ITT/RFQ documents, drawings, specifications, and contractual terms; identify risks, assumptions, and qualifications.

• Drive tender strategy, bid positioning, and pricing governance in collaboration with project/QS/engineering/procurement teams.

• Oversee preparation of tender deliverables (method statements, schedules, commercial submissions, clarifications, and compliance matrices).

• Source, evaluate, and negotiate quotations from subcontractors/suppliers, including M&E packages; ensure scope alignment and comparability.

• Lead tender queries, clarifications, and negotiations with clients/consultants; ensure approvals and submission standards are met.

B) Contracts & Commercial Management (Pre- and Post-Award)

• Review, negotiate, and advise management on main contract terms and commercial exposure; recommend mitigation plans.

• Administer contracts from award to close-out, including contractual notices, instructions, and formal correspondence.

• Manage variations: timely identification, submission, valuation substantiation, negotiation, and approvals.

• Manage claims and entitlements (e.g., EOT, disruption, loss & expense) with strong documentation and contract basis.

• Support progress claims/payment processes; ensure supporting records, measurement, and reconciliation are accurate.

• Maintain and update commercial trackers (variation log, claims register, risk register, final account forecast/cashflow impact).

C) Subcontract & Supplier Management

• Draft, review, and negotiate subcontracts/supply agreements (including back-to-back terms where applicable).

• Ensure scope clarity, change control, payment terms, and risk allocation for subcontractors and suppliers.

• Work with procurement to evaluate commercial terms, manage procurement risks, and support award recommendations.

• Support dispute avoidance/resolution with subcontractors and relevant stakeholders.

D) Reporting & Governance

• Provide regular tender pipeline and commercial status updates to the Deputy CEO (risks, margins, issues, recommendations).

• Strengthen tendering and contract administration processes, templates, and governance to improve consistency and control.

• Ensure proper document control and audit-ready records for projects with statutory boards and major asset owners.

REQUIREMENTS

• Diploma/Degree in Quantity Surveying, Mechanical/Electrical Engineering, Building/Construction Management, or equivalent.

• Minimum 5 years of relevant experience covering tendering and contract/commercial management in Singapore.

• Strong preference for candidates with an M&E background (tendering + contracts), including experience handling M&E packages within infrastructure/building projects.

• Proven ability to lead tenders end-to-end and coordinate cross-functional stakeholders under tight deadlines.

• Strong knowledge of contract administration, variations, claims, subcontract controls, and contractual letter writing.

• Strong negotiation skills and commercial acumen; highly meticulous with documentation and record-keeping.

• Proficient in MS Excel and MS Word; comfortable preparing tender comparisons, cost summaries, and commercial trackers.

ADDED ADVANTAGE (PLUS)

• Experience working on projects involving government agencies / statutory boards / major utilities & telcos (e.g., SP Group, PUB, Singtel).

• Experience in civil/utility works (trenching, cable/pipe laying, underground works) integrated with M&E requirements.

• Familiarity with tendering for term contracts or framework agreements with public-sector and large asset owners.

KEY COMPETENCIES

• Leadership and team management (tendering).
• Commercial judgement and risk management.
• Clear, professional contract correspondence and stakeholder communication.
• Ability to manage multiple tenders/projects concurrently and meet deadlines.
• Structured, process-driven, and detail-oriented.

Note:

This job description may be refined to align with specific project requirements and tender pipelines.