Corporate Secretary (Associate)

We are seeking a detail-oriented and experienced Company Secretary to support the governance and compliance functions of our professional services firm. This role is integral to maintaining the firm’s regulatory standards, coordinating board meetings, and managing corporate records.

Responsibilities:

• Organize and facilitate board meetings, committee meetings, and annual general meetings, including preparing agendas, distributing materials, and recording accurate minutes.
• Advise the board on governance matters, regulatory compliance, and fiduciary responsibilities to support informed decision-making.
• Maintain corporate records, including board resolutions, meeting minutes, and statutory registers, ensuring accurate and up-to-date documentation.
• Oversee filings with regulatory bodies, ensuring compliance with statutory reporting requirements.
• Assist in policy development and implementation to ensure that the firm’s governance framework aligns with current laws, regulations, and industry standards.
• Support internal stakeholders by providing guidance on corporate governance, risk management, and regulatory changes impacting operations.
• Ensure transparency and accuracy in all communications with shareholders and stakeholders, particularly during annual reporting cycles.

Skills:

• Extensive knowledge of corporate governance practices and regulatory requirements within the professional services sector.
• Strong organizational skills with the ability to manage multiple tasks and deadlines while maintaining attention to detail.
• Excellent written and verbal communication skills for preparing reports, minutes, and board presentations.
• Discretion and integrity in handling confidential information.
• Strong interpersonal skills to liaise effectively with board members, senior management, and external advisors.