Document Control/Mgmt Specialist [SGP]

At Hanwha Ocean EPU, we empower our people to engineer the future of sustainable energy through meaningful work on cutting-edge offshore, onshore, and global infrastructure projects that create lasting impact for industries and communities worldwide.

As we evolve into a comprehensive EPCI(O) solutions provider, our expanding portfolio now spans FPSO, FLNG, floating production units, renewables, onshore power generation, and future centric infrastructure projects. Our globally connected teams collaborate across regions and disciplines to solve complex engineering challenges and deliver world-class end-to-end solutions.

Explore opportunities to be part of our dynamic team at the Energy Plant Unit and contribute to groundbreaking projects that redefine the onshore and offshore industry. #OneEPU

“Build, what matters. Grow, without limits. Power, the future with Hanwha Ocean EPU.”

Position Overview:

Reporting to the Document Management Lead, you will be part of the corporate support & project documentation team to provide project teams with documentation control and application support. You will also be responsible for maintenance, housekeeping and updating of internal document application.

Responsibilities:

- Develop Corporate Project or Technical Standards and Procedure for Document Management/Information Management.

- Customization of Corporate/Project Document Management System (ProArc, etc.).

- Document Management Environment Setup (Corporate, Project).

- Administration of DMS users.

- DMS Troubleshooting.

- Management of Corporate/Project Documents.

- Reporting of Document Status and Project Progress.

- Generate Project Handover Document/Dossiers.

- Other ad-hoc activities as per Corporate or Project Management Instruction.

- Work closely with the various teams and HQ on documentation processes and program updates.

- Liaise with project teams, engineers, and other stakeholders to ensure that document requirements are met.

- Assist Project and Engineers to verify document identification points (e.g., document numbers, revision numbers, page numbers, etc.).

- Identify errors in document identification points and correct these errors as necessary.

- Perform quality checks on incoming and outgoing documents to ensure they meet required standards.

- Upload/Download documents from document management system as required.

- Monitor document submission deadlines and coordinate the process with Project.

- Responsible for document submission to external, internal teams and clients.

- Generate and distribute document control reports to the project team, such as status updates.

Requirements:

- Tertiary education preferably in business administration and/or related.

- Minimum 5 – 7 years and above of document control/management experience in oil & gas industry preferably from offshore EPCI(O) and/or FPSO/FSO related aspect.

- Experience with setting up/using EDMS application (e.g. ProArc, etc.) will be advantageous.

- Experience in working with databases would be added advantage.

- Proficient in MS Office.

- Organized and meticulous individual who is able to work independently.

- Detail-oriented individual who enjoys working with structure and processes.

Diversity and Inclusion:

Hanwha believes that diversity and inclusion are vital to our success. We believe that by embracing different ideas and approaches, we enhance our ability to deliver the best results for our employees, our environment, and ultimately our business partners and customers. We foster a culture where all colleagues are able to share their passions and ideas in order that we may collectively embrace and overcome the challenges in our industry, and work toward a brighter future.

Hanwha is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other federally protected class.