Events and Adminstrative Coordinator - Urgent Role

Responsibilities (Events and Administrative Coordinator)

Sales Support and Coordination:

• Provide essential assistance to the sales team by managing day-to-day administrative tasks, including order processing, sales documentation, and meticulous record-keeping.
• Coordinate sales-related activities such as scheduling appointments, preparing sales materials, and organizing sales meetings.
• Collaborate seamlessly with internal teams to ensure the punctual delivery of products and services to customers.
• Champion effective communication among the sales team, customers, and various departments within the organization, acting as a liaison between stakeholders.

Customer Service:

• Deliver outstanding customer service through prompt responses to inquiries, efficient issue resolution, and a commitment to ensuring customer satisfaction.

Administrative Support:

• Offer comprehensive administrative support to the sales team, including calendar management, appointment scheduling, document preparation, and travel arrangements.

Event Coordination and Client Liaison:

• Act as the vital link between clients, event organizers, designers, and third-party vendors, ensuring the transformation of client-approved concepts and proposals into reality.

Logistics and Inventory Management:

• Efficiently manage equipment, materials, and inventory, ensuring the availability of all necessary items for successful event execution.

Data Management and Analysis:

• Tabulate RSVPs, compile event reports, and analyze data to measure event success and effectiveness.
• Input data into spreadsheets or databases, create charts and graphs, and generate insights to support decision-making.

Sponsorship Procurement and Vendor Management:

• Identify potential sponsors, develop sponsorship proposals, and negotiate sponsorship agreements to support event initiatives.
• Liaise with vendors and suppliers to procure materials for marketing and event purposes, negotiating pricing, terms, and delivery schedules.