Events Assistant (

Key Responsibilities

• Manage registry and records, including file creation and digital document storage.
• Maintain and update shared databases, records and archives.
• Upload, track and monitor contracts and payment records using internal systems.
• Handle the receipt, dispatch, circulation and filing of hardcopy and electronic documents.
• Coordinate logistical arrangements for meetings, visits, functions and events.
• Prepare, format, reproduce and distribute meeting materials, presentations, correspondence and publications.
• Maintain inventory records and oversee the movement of office equipment used for events.
• Prepare, distribute and replenish stationery, office supplies, gifts and event materials.
• Track and account for fixed assets before and after events.
• Coordinate with event organisers to ensure event venues are clean, well-maintained and ready for use.
• Liaise with vendors, delegates and event organisers on registrations and logistical requirements.
• Provide general administrative support and undertake other duties as assigned.

Requirements

• Diploma or equivalent qualification in Business Administration, Office Management, Events Management or a related discipline.
• Minimum 1–2 years of relevant experience in administration, records management or event coordination. Fresh graduates with relevant internship experience are welcome to apply.
• Good organisational and time management skills with the ability to manage multiple tasks.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• Able to work independently as well as collaboratively in a team environment.
• Responsible, proactive and customer service-oriented.
• Able to support occasional events outside normal office hours when required.

Duration/Working hours:

12 months contract  (Dec 2026 to Nov 2027)

42 hours per week

** We regret to inform only shortlisted candidates will be notified.