Executive Assistant

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

This role is a full-time in office role, with some flexibility to work remotely. Additionally, you can utitlize up to 5 additional remote days per quarter at your discretion, subject to manager approval.

We are seeking an Executive Assistant to provide senior professionals with proactive and high-quality executive and administrative support. This outstanding opportunity enables you to collaborate closely with accomplished leaders in a dynamic environment, ensuring that our operations run smoothly and efficiently.

The ideal candidate is an individual who:

• Provides proactive and comprehensive executive and administrative assistance to senior professionals.
• Anticipates executive needs, exercises good judgment, and independently resolves issues in a fast-paced environment.
• Demonstrates outstanding responsiveness, discretion, and integrity when supporting executives, colleagues, and clients.
• Is highly organized and able to manage multiple tasks with flawless execution.
• Possesses strong technology skills and can quickly learn new systems.
• Is adaptable and resourceful when plans change at short notice.

What you will do:

• Manage complex calendars, coordinate meetings, and schedule appointments.
• Arrange international and domestic travel, including detailed itineraries.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle confidential information with the utmost discretion.
• Facilitate communication between executives and various internal and external collaborators.
• Coordinate and maintain electronic and paper records, ensuring they are up-to-date and easily accessible.
• Coordinate events, visitors and special projects; provide flexible support to the other EAs and office teams as priorities evolve.

What you bring:

• Proven ability to handle complex schedules, international travel, and changing priorities.
• High degree of discretion and judgment when handling confidential or sensitive information.
• Able to interact confidently and professionally with senior executives, investment professionals, clients, investors, and external collaborators.
• Meticulous attention to detail while maintaining awareness of the broader business context.
• Collaborative and willing to support colleagues across locations and time zones.
• Strong problem-solving abilities and the capacity to foresee requirements.
• Outstanding organizational and prioritization skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other relevant software.

Experience:

• 3-5 Years of relevant experience, ideally supporting senior leadership in private equity, investment banking, or financial services.

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