Executive Assistant / Associate Executive, Service Culture (1-Year Contract) - Urgent Hiring

About Department and Purpose of the Position
We are looking for an Executive Assistant in Service Culture to provide administrative support for the team.
 

Key Responsibilities

• Procurement (Sourcing Request, raising of e-Purchase Requisition) and Processing of invoices
• Filing and documentation, housekeeping of shared drive, ordering and receipt of supplies, maintenance / records of office equipment
• Manage calendar and coordinate meetings
• Manage inventory of training related products, corporate gifts, and corporate collateral; including sourcing of items
• Update of selected content for website and intranet, and for onsite channels under the department’s charge
• Handle phone calls, and mails to the department
• Manage the general enquiries account and department email account, reply queries
• Logistics support for WSQ Service programmes, service-related events from pre to post programmes/events
• Any other assigned duties
   

Key Requirements

• Diploma with a minimum 3 years of administrative experience working in large organisations and fastpaced environment
• Good organisational, interpersonal, verbal and written communication skills
• Adaptable and able to handle multiple requests simultaneously
• A team player
• Proficient in MS Office software
• Provide logistics support for WSQ programme, service related events from pre to post programme/events,
• Good knowledge of SkillsFuture training programmes requirements and TP Gateway portal is a plus