Executive, Centre Admin & Performance - Unlimited Growth Potential

Key Responsibilities:

• Managing the processes of the AES system which includes:
• Updating the attendance tracking file when duty covering
• Checking all clients’ missed sessions are supported by documents and credit notes are appropriately applied
• Update fee rates and MOH funding rates in system when required
• Create ad-hoc invoices where needed
• Acting as liaison person for the A&F team for change requests/IT issues.
• Be actively involved in the development of the Senior Care Management System (SCMS) and eventually be managing the processes of the SCMS 
• Overseeing the finance documents updating and submissions which includes:
• Checking the finance documents eg fee reconciliation, monthly statistics prepared by the A&F team on a monthly basis
• Involvement in internal and external audits which includes:
• Co-ordinating the audit dates with the various centre managers and the auditors
• Attending to audit queries pertaining to the A&F team’s portfolio
• Preparing the pre-audit checklist requirements for submission where needed
• Checking and preparing the files to be in line with service requirements and eradicate any gaps not previously addressed.
• Coverage of A&F duties of the team where necessary
• Administration
• Collation of uniform orders and making purchases
• Arranging for the access/termination of access for new/resigned A&F staff for the AES system
• Working with the team on SOP reviews, fee reconsolidation table updates, handbook policy updates
• Writing of meeting minutes as and when assigned.
• Support the Manager (Senior Care Division) in ensuring that the A&F team and processes run smoothly and recommend areas of improvement. To take on tasks as assigned by the Manager (Senior Care Division).
   

Job Holder Requirements:

• Qualification: A Bachelor’s degree majoring in one of the following: Finance, Financial Analysis, Accounting, Statistics, Maths
• Experience: at least 5 years of relevant working experience
• Other Knowledge & Skills and Attributes: Good team player and willing to travel to do work assigned and related to Admin & Finance at the various centres