Executive, Emergency Planning (10-month contract) - Urgent Hire

The incumbent will support Emergency Planning Committee (EPC) to plan, develop, review and enhance the Hospital’s capabilities to meet the growing challenges of medical and operational response to communicable disease outbreaks, civil and national emergencies. The incumbent will also be ensuring the hospital capabilities (such as operational, IT, infrastructure) are in good condition and maintained to support hospital response. Other duties include coordinating with stakeholders to plan and execute emergency preparedness exercises and training programmes. 

Responsibilities

• Provide Secretariat Support to EPC
  • Plan, organise and perform secretariat duties supporting Hospital’s Emergency Planning Committee (EPC)
  • Assist EPC to develop and compile response plans and SOPs for emergencies, and ensure that the hospital is ready to respond to the emergencies
• Ensure Hospital is operational ready for emergencies (such as Civil Emergencies, Pandemic Outbreak, National Emergencies, electricity shutdown, fire etc)
  • To ensure management and maintenance of equipment, supplies issued by MOH (e.g. Supplies for Field Medical Teams (FMT), VVIP Medical Team, decontamination-related equipment, communications equipment, Command and Control systems, or IT systems); and facilities (eg. Hospital contamination stations, HPVF, etc.) developed for the purpose of emergency preparedness.
  • Coordinate with MOH to provide support for FMT and VVIP medical support for national events (e.g National Day) based on MOH events calendar, civil emergencies, and other emergencies on a national level.
  • Plan, organise training and exercises for Hospital staff for Emergency Planning (EP) activities in accordance with MOH’s requirements and KPIs.
  • Assist in the proper setup and management of Hospital Command Centre (HCC) during activation in response to emergency situations
  • Assist in ensuring hospital and departments’ Business Continuity Plans (BCP) are in place, updated and reviewed on regular basis with drills and exercises
• Management of Budget and claims from MOH for EP activities
  • Assist in the annual capital and operating budgets, expense monitoring and reimbursements from MOH etc.
• Liaise with MOH, cluster and other institutions for EP related activities and emergencies.
  • Be the Point of Contact (POC) and liaise with MOH or government agencies in the event of an Emergency 24/7 and to escalate to the management accordingly.
  • Coordinate with NUHS and other institutions for collaborations in EP activities
• Other EP activities
  • Support Overseas Disaster Relief Efforts and coordinate relief missions for hospitals as required by the hospital CEO/CMB and MOH.
  • Provide security clearance requirements for personnel who are involved in handling National or Civil Emergency classified materials and issues
  • To undertake other EP related assignments and projects
• Other Assignments
  • To participate in corporate events whenever necessary eg. Outreach programmes etc
  • To undertake any assignments or projects when assigned by the Divisional Head

Requirements

• Degree Holder with at least 1 to 2 years of relevant experience in Healthcare, preferably in Operations management / emergency planning
• Knowledge in healthcare operations and administration is preferred
• Meticulous with good writing and presentation and project management skills
• Critical thinker, self-motivated and a team player
• Good interpersonal and communication skills
• Proficiency in MS office