Executive (Operations), Dry Bulk

WHO IS IT FOR?

Individuals with 2-3 years’ experience in shipping industry preferably someone who has experiences operating dry bulk vessels.

Overall Summary

The function is responsible for fulfilling the Charter Party requirements of the time charter/Voyage fixtures (as applicable), maintaining our reputation as a ‘Shipper of Choice’ and customer satisfaction while keeping Owner / Manager related expenses within acceptable levels. A good knowledge of Charter party terms and conditions is mandatory.

Job Description

1. Read all messages pertaining to individual vessels and alert Operations, Chartering Officers, Operations Superintendents, Disbursement / Billing Coordinator and Insurance & Claims Department of matters that warrant their attention.

2. Attend to all operational related queries / issues from internal and external customers/contractors.

3. Monitor Port Movements. Update Danaos ops module, Voyage file, Voyage Manager and Position list.

4. Plan, coordinate and monitor the pre-fixture and post fixtures requirements of the time charter fixtures:-

a) Pre-fixture

Assist Operation Manager and Chartering Officers to:

• Obtain port information for voyage suitability
• Obtain port costs estimates, whenever asked by Commercial Department
• Prepare documents for new fixtures, if required by Charterers (e.g. certificates, ships’ drawings etc)

b) Post-fixtures (clean fixed)

• Review fixture recap and study Charter Party and Rider clauses.
• Maintain Voyage file electronically (in Outlook).
• Liaise with brokers / agents for voyage information.
• Communicate Voyage orders to Master.
• Follow up with Master on Stowage plan and after review, forward to the charterers.
• Negotiation and appointment of local agents.

c) Load and Discharge Port:

• Liaise closely with local agents to achieve quick turnaround.
• Obtain necessary LOI(s) when required.
• Ensure cargo documents received from agents / Master.
• Ensure updated Port Info as received from Master to maintain in the database.
• Highlight any claims or demurrage issues to Insurance or Post-fixtures Department.
• Check final port agency disbursement and any reimbursement incurred (port expenses and bunkers).
• Prepare vessel’s voyage result.

5. Plan, coordinate and monitor the 3 phases of time charter (pre-time charter, during time charter and prior completion of time charter):-

a) Pre Time Charter

• Send relevant clauses of charter party to Master.
• Ensure delivery notices are served on time.

b) During Time Charter

• Obtain necessary LOI(s) when required.
• Negotiate and appoint agent for husbandry matters.
• Coordinate communication between parties involved in Charter.

c) Prior Completion of Time Charter

• Ensure redelivery notices are served in time.

6. Other duties as specified below:

• Arrange weather routing when confirmed by Operations Manager.
• Liaise with Technical Department and arrange for load line re-measurement when required.
• Liaise with Insurance & Claims Department when vessel enters war risk area.
• Appoint as and when required the following functions: Sea Pilots, Bunker Surveyors, Cargo Surveyors.

Qualifications / Experiences

• Diploma holder and above
• 3-5 years relevant working experience in shipping industry
• IT knowledge, e.g. Microsoft Word, Excel, Email
• Good communication skills – spoken and written English
• Good negotiation skills and people management skills
• Ability to work under pressure
• An independent and team player
• Willing to learn and has a sense of urgency.