Facilities Coordinator (Hard Services) - Dynamic Team

Location: Kent Ridge Station

Working Hours: 9am - 6pm Mon - Fri

Job Duties:

•Assists Facilities Manager in administrating the day to day operations in Facilities Management Department.

•Provides administrative and site facilities support.

•Communicate service requests to Command Centre. Assigns the generated work orders to cleaner or handyman. Coordinate with the cleaner/handyman to close the service requests

•Ensure work orders issued are closed in time with customer satisfaction.

•Maintain and check for accuracy on completed paperwork submitted by vendors.

•Develop and maintain filing system to keep track of work updates and statutory licenses status.

•Assists the FM in managing cleaning staff, receptionist/s

•Coordinates with Vendor to arrange for any servicing schedule

•Provides support whenever there is shortage of manpower in the department.

•Administrate OT submissions for staff.

•Assists the FM n liaising and reporting building defects wherever applicable with Landlord.

•Conducts safety walks and workplace inspections together with the FM.

•Assists the FM in the preparation of reports and documents in variety of formats (PowerPoint, Excel, Word etc.).

•Escalate urgent issues identified to the FM.

•Maintain site records, keeping it updated and accurate.

•Raise purchase requisitions as required.

•Any ad-hoc duties required by the department.

Skills, Knowldege & Experience

•Minimum a Diploma in Facilities Management or its equivalent

•A proven background in the field of facility or similar related discipline

•Working knowledge of the statutory requirements and their application in OH&S and knowledge of government agencies and key client framework

•Computer literate in Microsoft Office and Access

•Excellent time management and teamwork skills

•Commitment to continuous improvement and best practice

•Excellent grooming and personal hygiene standards