Facilities Executive / Senior Facilities Executive (Properties) - with Great Benefits

Facilities Executive / Senior Facilities Executive (Properties)

Reports to the Facilities Manager and to ensure the efficient and smooth operation of all matters relating to maintenance and management of the properties.

• Conduct regular inspection of all the properties and M&E facilities to ensure that the facilities, equipment etc. are in satisfactory and serviceable condition and where necessary, follow up with repairs/replacements, improvements and make recommendations to the client.
• Able to read and understand technical drawings and layout of various M&E, architectural, structural and P&S services; draft contractual documents and familiar with the relevant authorities regulations and compliances.
• Inspect, supervise, check on vendors and technicians and ensure that all maintenance, housekeeping, security, landscape, pest control, repair and replacement work and services undertaken by them are carried out properly and satisfactorily in accordance with the work scope and requirements, including EHS compliance.
• Regularly evaluate vendor performance and recommend improvements in service delivery.
• Assign jobs, supervise, and check on technicians and ensure that all assigned or routine jobs, maintenance, repair and replacement works and services undertaken by them are carried out properly, satisfactorily and on schedule.
• Verify satisfactory completion of jobs undertaken by vendors/contractors.
• Attend to correspondence pertaining to the properties promptly.
• Prepare and issue Purchase Requisitions and Purchase Orders for procurements, repairs/replacement works.
• Check and verify attendance of technicians and contracted staff, compute, and document any non-punctuality or shortfalls.
• Arrange and attend regular meetings with key service providers, vendors/contractors, prepare or review minutes of meetings and follow up on outstanding matters and action to be taken. 
• Manage and maintain proper records, correspondence files, documents and materials belonging to the properties.
• Control and manage use of common amenities and facilities in the properties. Responding and attending to emergencies promptly.
• Attend to and document walk-in or telephone enquiries, feedback or complaints and follow-up with relevant recommendations or course of actions. 
• Creating and maintaining good rapport with tenants and attending to their feedback promptly.
• Co-ordinate and attend to annual shutdowns, fire certificate renewal pretest and inspection, fire evacuation drills, PE inspections and compliance with relevant authorities’ requirements for renewal of PTOs, annual water tank washing etc.
• Attend to any other duties as and when required by the Facilities Manager, HQ and client.

Requirements: -

• Diploma/Higher NITEC in in Electrical Engineering, Mechanical Engineering or Building Services.
• 5 years relevant experience in building technical maintenance, operations and facilities management.
• Proficient in Microsoft Office, Excel and Power Point.
• A good team player with strong analytical, planning and interpersonal skills