Facility Coordinator

1. Facilities Support

• Assist with day‑to‑day facilities operations


• Help log and track maintenance requests and follow up on completion


• Conduct simple site checks and report defects or issues


• Support basic asset and equipment tracking.


• Finance support and raising PO’s and tracking of expenses.

2. Vendor & Contractor Coordination

• Assist in scheduling service visits (cleaning, pest control, maintenance, etc.)


• Escort contractors and ensure works are carried out safely


• Collect service reports and update records

3. Safety, Security & Compliance Support

• Support fire safety checks and emergency preparedness activities


• CCTV and Access pass management


• Help maintain safety records and inspection logs


• Follow workplace safety procedures and house rules


• Support in the preparation of internal and external audits

4. Project Coordination (Entry‑Level Scope)

• Assist in facilities‑related projects such as:




• Office renovations or minor refurbishment works


• Office moves, restacking, or expansion projects


• Equipment upgrades (lighting, furniture, pantry, meeting rooms)




• Support project schedules, checklists, and task tracking


• Coordinate with contractors on site access, work timing, and permits


• Monitor project progress and report status updates to the project lead

5. Customer Service & Administration

• Respond to facilities‑related requests from employees


• Provide courteous and timely support to internal users


• Help prepare simple reports and maintain documentation


• Assist with invoice tracking and service documentation

Requirements

Education

• Diploma in Facilities Management, Building Services, Engineering, related fields or up to 2 to 3 years of job-related experience


• Fresh graduates are welcome to apply

Skills & Experience

• Basic computer skills (Microsoft Excel, Word, PowerPoint, Outlook)


• Willingness to learn facilities operations and building systems


• Ability to follow procedures and instructions


• Prior internship or part‑time experience in facilities, administration, or customer service is an advantage

Personal Attributes

• Responsible and reliable


• Good communication skills


• Organized and willing to support hands‑on tasks


• Positive attitude and customer‑focused mindset