Finance - Accounting Officer (Group Billing)

POSITION SUMMARY

The responsibility of the Accounting Officer (Group Billing) is to ensure all groups and conference events are being billed accurately and in a timely manner. This includes interaction with the various operating departments to ensure that they adhere to the process. Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Maintain accurate electronic spreadsheets for financial and accounting data. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures.

MAIN DUTIES AND RESPONSIBILITIES

1. Review/monitor all the master account on a daily basis to ensure all transactions posted to a group master account by the outlet/departments are accurate, in accordance with the group resumes.


2. Review all group resumes/BEO to ensure billing arrangements are in order. Ensures all pricing in resume/BEO in accordance to the signed contract.


3. Attend Resume Meeting twice a week to have better understanding for the incoming groups.


4. To be present at pre-conference meeting to introduce oneself to the Meeting Planner.


5. Arrange billing review with Meeting Planner.


6. Accurate company records are needed for all group accounts.


7. Ensure that an accurate and timely invoices is provided to all groups. All invoices to be sent out within 3 to 6 working days prior to their check out.


8. Resolve all groups billing inquiries to the guest satisfaction.


9. Perform other duties assigned from times to times by Credit Manager and the Director of Finance.

Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Address guests' service needs in a professional, positive, and timely manner. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones and emails using appropriate etiquette. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Perform other reasonable job duties as requested by Supervisors.

PREFERRED QUALIFICATIONS

Education: High school diploma or G.E.D. equivalent.

Related Work Experience: At least 1 year of related work experience.

Supervisory Experience: No supervisory experience.

License or Certification: None