HR Assistant

Linklaters can only achieve its vision and ambition with the support of outstanding colleagues in our business teams. As an Assistant, your time will be focused on managing administration and internal processes and immersing yourself in the firm's ways of working and values.

Your colleagues will rely on you to deliver a fantastic service on time. Because the firm is so dynamic, there will be plenty of opportunities for you to seek new experiences and to develop your skills.

We are looking for a HR Assistant to join our HR team at Linklaters in Singapore.

Key Responsibilities:

In this role, your responsibilities may include:

1. Employee lifecycle and HR operations

• Manage day-to-day HR processes across the employee lifecycle, including onboarding, offboarding, rewards and development.
• Prepare and issue offer letters and contracts, ensuring accuracy and compliance with firm standards and local regulations.
• Arrange all onboarding and joining logistics, including equipment, induction schedules, relocation arrangements, invoicing and expenses.
• Organise inductions for new joiners and coordinate the monthly Asia New Joiner Induction programme.
• Assist with trainee and early career matters, including updating statistics on trainee pipelines and assisting with trainee seat moves.
• Facilitate any other ad hoc HR requests as required by the business.

2. Regulatory, immigration and secondments

• Manage regulatory reporting to the Legal Services Regulatory Authority (LSRA) and Ministry of Manpower (MOM), ensuring timely and accurate submissions.
• Lead on lawyer registration processes, including Certificates of Registration (CoR) and practising certificate applications and renewals for lawyers.
• Coordinate immigration and relocation processes for global moves and hires involving the Singapore office, including work pass applications and renewals.
• Manage key external stakeholders such as immigration and relocation vendors, ensuring service quality and cost effectiveness.
• Liaise with appropriate internal and external teams to coordinate overseas or cross-functional secondments.

3. Payroll, annual processes and HR systems

• Coordinate and instruct the payroll team for monthly payroll, ensuring all changes and adjustments are captured accurately and on time.
• Assist with annual processes such as reward discussions, performance and salary reviews, regulatory paperwork, headcount planning and budgeting, work pass and insurance renewals.
• Support the administration of annual benefits renewal and salary benchmarking data.
• Provide general benefits administration support, including mental health and wellness initiatives.
• Provide comprehensive, accurate and timely administrative support in HR systems, maintaining employee data, action lists and reports, and ensuring timely follow-up and data integrity.
• Prepare administrative data reports for stakeholders as required.

4. Recruitment, early careers and induction

• Support recruitment activities, including scheduling interviews, preparing documentation and coordinating with candidates, hiring managers and external partners.
• Assist with early career events and recruitment (for example, trainee and graduate initiatives, campus or careers events).
• Coordinate and deliver high-quality induction experiences, ensuring new joiners receive all relevant information, training and support.

5. Employee relations, engagement and communications

• Work with HR Advisors and HR Managers to respond to routine HR queries from line managers and employees on HR policies and procedures.
• Escalate any concerning employee relations issues to HR Advisors or HR Managers promptly.
• Support employee engagement initiatives and organise internal HR events, talks and wellbeing activities.
• Craft and coordinate internal communication plans for HR policy administration and change management, ensuring clear and consistent messaging.

6. General HR administration and support

• Provide day-to-day administrative support to the HR team, including handling incoming mail, processing HR-related invoices and expenses, arranging travel and scheduling meetings.
• Provide support on ad hoc HR projects and initiatives as required.
• Undertake any other tasks which may be identified from time to time to support the effective operation of the HR function.

Skills & Experience:

• Advanced computer skills - Excel, Word, PowerPoint, Outlook
• Exposure to HR systems/databases
• Workday experience would be a plus

Technical Skills:

This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.