HR Assistant (General Admin)

Reporting to the L&OD Team Lead, the HR Assistant will be responsible for providing administrative support to general HR Administrative activities across multiple functions including Training and Shared Services.

Below is a non-exhaustive list of deliverables expected from the candidate. However, it covers the foundational responsibilities and capabilities that are required for the candidate to be successful in role.

• Support the application and renewal of licenses and certifications.
• Assist with training sourcing, registrations and timely processing of invoices.
• Assist in the coordination and scheduling of training programs and workshops, including room bookings, equipment setup and tea break / lunch arrangements.
• Track and record employee participation and progress in learning initiatives.
• Assist in collecting feedback from participants. 
• Maintain organized and accurate records of training documentation, library of training partners, attendance and feedback.
• Scanning and e-filing of work pass (WP/SP/EP), passports and training cards.
• Other general HR administrative tasks.
• Adherence to Safety Practices in the workplace.

The ideal candidate should have:

• At least 1 year of general administration experience.
• Previous experience in HR in the Built Environment sector is a plus.
• Strong organizational skills and attention to detail.
• Strong proficiency in MS Excel.

Ability to work collaboratively in a team and manage multiple tasks efficiently.